Your in luck! We've just moved our offices about 4 weeks ago so it's still fresh in my mind. If you would like to email me please feel free to do so at
chris68@deskdemon.com and I'll try to help as much as I can. We've had tons of issues such as have your current address as soon as it is known and start making your list of vendors that you do business with and start crankin out those move notices. We did ours the week of our move and it was not a good time to do this. Also let your post office know well in advance so it will not slow your mail down. Here in the states they send our mail to a separate unit to put those lovely move notices on each piece of mail and slows things down considerably. Also let your customers know well in advance that you are moving so there will be no interruption of business.
You may want to inquire if you can keep your current phone numbers, fax lines, etc etc. so that it will be easier for your customers to find you.
Also on a side note, PLEASE make sure that each employee is responsible for his/her own office and that anything that gets left behind is either their responsibility to throw out or find another home for. This was a big issue at our old office location and it looks like a dumping ground! We've even found incoming mail the week of our move that was left over there, one of the admins stopped in over this last weekend and found a post office bin and there was incoming mail in there.
You may want to have an all staff meeting to let them know what is going on and when dates get closer that each manager should be responsible for their own staff and each employee is responsible for moving items in their cube/office/workspace whatever! WE had pictures left behind on walls, trash all over the place, it's not a pretty site. Just keep in mind that movers will move all kinds of furnture, etc., as we had excellent movers with everything tagged for each individual office with a map and layout of each location ready for the movers, this made setup of offices much easier and only took one weekend to complete.
Excess furniture has been a big issue at our location cause we were moving to a smaller facility. Make sure you have everything tagged as to where it is going and what will be thrown out. A 22' dumpster may be necessary to throw out tons of old equipment, office supplies, etc that will not be used anymore. You may want to have a sale offered to employees or donate excess to a charity foundation.
Also storage boxes, if you are moving to a smaller facility and have no storage or very little storage space you may want to think about asking departments to start throwing out any old material (ie that may be 10 years or older) out in the recycle or have it sent to a storage facility. With that being said we have a storage facility that is available to us that is much smaller than we are used to and we had to go thru our vendor offsite and destroy a ton of old boxes and send new stuff over, not the time to do this when you are trying to do an office move. If you do this on a regular basis anyway, this should not be a problem, if you don't now is the time to start doing this as well.
I'm sure I am missing something here but if you have any other questions please feel free to post them here or email me at the above address if you would like!
Chris68
Peer Moderator 
