susan1234
Newbie
Posts: 27
|
 |
« on: November 09, 2005, 08:12:07 am » |
|
I have volunterred to take over the task of managing our office supplies. I would any tips. I would also appreciate any sample supply/inventory forms. Thank you.
|
|
|
|
|
Logged
|
|
|
|
|
gee4
|
|
« Reply #1 on: November 09, 2005, 10:04:02 am » |
|
I just order from our stationery catalogue and email them our order once a month.
G
|
|
|
|
|
Logged
|
|
|
|
|
raindance
|
|
« Reply #2 on: November 09, 2005, 11:27:35 am » |
|
Our Office Facilitator does our stationery ordering online so we don't use forms as such. Our current stationery supplier gives us a great discount, and also has a "sale" catalogue.
I used to order all office supplies in my previous job, and simply sent a fax or an email to our stationery company. Orders from a company should, ideally, be given a number or reference code and matched up with the invoice when it comes in. You could, as I did, create a master list of the supplies you use and use that to check the things you need to order weekly, monthly or whenever you do the ordering.
A couple of things you need to keep an eye on are: people ordering expensive/exotic items (those people who can't function without leopard patterned files etc) and pilfering.
Raindance
|
|
|
|
|
Logged
|
|
|
|
|
countrigal
|
|
« Reply #3 on: November 09, 2005, 03:26:59 pm » |
|
I would suggest that you develop a list of the supplies that are your standard supplies, to include the price and order/item #, so that you can easily take inventory of your existing supplies, mark the items you need, and place your order from there. If your supply closet is open to the office, where you do not physically control access to the items, then you can place that list on the door or in some other prominent place and request that if anyone takes the last of an item that they mark it on the sheet to ensure that more are ordered. This also helps in those cases where someone comes to you and requests specific items (say, folders). You hand them the list and ask them which type (off your already approved list) they want and how many. This helped me in the past when I was in charge of ordering supplies.
CountriGal
Peer Moderator
|
|
|
|
|
Logged
|
|
|
|
|
tiffanyctd
|
|
« Reply #4 on: November 09, 2005, 07:33:02 pm » |
|
I would also suggest having a regular set time to place orders. For example, I place an order every other Friday morning. My staff has learned that the deadline for requesting items is the prior Thursday at 5:00 PM. It teaches the staff to think ahead about what they will need for the next 2 weeks, so I don't end up haing to place a dozen orders a day because someone realized they're out of paper clips!
I keep a form (a basic table from Word) posted on the supply room door to list requests/low stock items. It has space to write the item name/description, quantity requested, and who requested it. It also lists the deadline for the next order. It's posted on a clip board that hangs on the supply room door, complete with one of those counter pens (the ones on a chain).
|
|
|
|
|
Logged
|
|
|
|
|
