Message #73650

[gee4]

Being PA to a CEO is very much a 1:1 role and it involves as you say diary management and travel but there are other aspects.

Eg.  the PA to my CEO has set up a Secretaries folder where we house and track movements of the exec team, save minutes and agendas as well as action trackers to weekly meetings.

Do you access these kind of documents and print them out for your boss, hightlighting his actions before each meeting?

The CEO's PA is also responsible for collating monthly reports and gathering the necessary info from each business area.  As an Exec PA it is my responsbility to assist my boss to submit his report each month.

Have you digested your company's org chart and ascertained where you boss sits in terms of your overall organisation?  Do you know what boards/meetings he regularly attends and what paperwork/reports he is required to submit?

It think it depends on the size of your organisation and what line of business you are in.  My company is very fast-moving - one minute you think everything is in place for a meeting, the next it all changes.

Are there regular events your boss attends throughout the year?  Do you have reminders in your calendar to make the necessary arrangements in advance?

Are there other processes and procedures you could introduce that aren't already in place?  Are you regularly updating your bosses contact list and creating one for yourself eg.  your own personal contact list of other PA's who support individuals that your boss does business with regularly?

You don't say how long have you been in this role/company so hard to ascertain your status.  However if it's 6-12 months then give it some time as it's still early days.