I, too, use Outlook for my "to do" list.  



But for those paper items that come in that need a follow-up on a specific date, I use a "desk file/sorter" that is divided into 31 sections, one for each day of the month.  (I've heard this called a suspense file or a "tickler" file.) I put paper copies of all kinds of things in it (under the date that I would need it).  Some examples are:



A copy of a letter that requires a response is filed under the date the response is due so that I can follow-up with the director that should have responded to it.



Information about meetings or appointments.  Invitations to social functions are put on my boss' calendar, and the actual invitation is filed in the appropriate date in the folder.  If the spouse is invited, then the original invitation goes home to the spouse and a copy of the invite is filed in the suspense folder.



Sometimes, whole folders are filed under a particular follow-up date.  For example, my boss was scheduled to leave today for a trip.  The working trip folder was filed under today's date so anyone in my office needing information about the trip had access to it.  (His actual trip book, of course, won't fit in the folder.)



Each morning, I pull all the stuff that is filed under that date.  Not only does it work for me, but anyone here will be able to figure out what needs to be followed up on that day.



Hope this info helps.



QueeperQueen...(trying to get caught up reading all the posts)