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dwreath
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« on: February 06, 2003, 12:09:11 am » |
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Looking for ideas on wording this. My boss wants me to put out a memo to find out what kind of interest we have on a 'gift' we got from vendor.
Here's the situation... One of our vendors is giving us the use of their box at the staduim for a hockey game that is coming up in March. The box only holds 16 people. We have just slightly over that number of people working here. If we include the part-timers, we have 23 workers (includeing the bosses). If I don't include the part-timers, we have 16 employees. He wants to see what kind of interest we have in employee's going and if the interest is small, he would allow spouses/friends to come along. But, he needs to find out how many are interested if its employee's only.
ANY idea on how I can word a memo for this type of thing??? I am clueless on this one.
Thanks in advance,
D.
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ozbound
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« Reply #1 on: February 06, 2003, 12:50:25 am » |
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If you have 23 employees, I would assume that maybe 10-12 of them, max, will probably be interested in going and have that night free. Therefore, I would simply send a memo to all saying, "[Vendor] has generously offered our company 16 box seats for the hockey game in March. We are inviting any employees who are interested in going these seats on a first-come, first-serve basis. Please respond by (oh, say, February 20th.)." Don't mention spouses/friends at first, until you get a head count. Then if you have tix left-over after the response deadline, you can make that offer on a first-come or a drawing basis.
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countrigal
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« Reply #2 on: February 06, 2003, 03:29:40 pm » |
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Or say "[Vendor] has generously offered our company 16 box seats for the hockey game in March. Please respond to XXXX by [date] if you would be interested in going to this game. It is currently only open to employees, but that is subject to change depending on participation/interest."
I say mention employees only because it could affect who might be interested or willing to go. Then, if you still have seats available, you can offer the remaining seats on a first come-first served basis.
CountriGal
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dwreath
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« Reply #3 on: February 06, 2003, 03:44:45 pm » |
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Thanks guys, I now have a starting point. That's always so difficult for me.
D.
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msmarieh
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« Reply #4 on: February 06, 2003, 09:04:10 pm » |
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alternatively, if you want to allow the part-timers a chance at the seats, you could use the above verbage, but make it a raffle of all interested names if more than 16 were interested (i.e. all interested names will be thrown in a hat on "x" date and 16 names will be chosen).
Marie
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elkiedee
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« Reply #5 on: February 07, 2003, 11:45:43 am » |
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I think the part timers should be offered at the same time as full timers. Surely more than 16 won't want to go anyway, but if they do.... Where I work, we have a lot of long term temporary staff, a situation I'm unhappy with but I think as far as we can we have to treat them the same as permanent staff, a view that I'm glad to say local management share. Particularly as some of them stay for years.
Luci
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countrigal
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« Reply #6 on: February 07, 2003, 04:31:32 pm » |
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Just out of curiousity, does "employee" not cover part-time and full-time folks? Curious because I didn't see anyone posting a suggestion that they not be included but we're getting a number of responses saying that they should be included too. Wondering if this might be another one of those regional things, that no one realises exists until we ask.
CountriGal
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jahdra
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« Reply #7 on: February 07, 2003, 09:43:57 pm » |
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Are your part-timers regular, contract or temporary employees? Because if they're either of the latter, I could see the confusion, but if not, I don't know. I know I've worked places where employees were color-coded by badge and if you had a pink badge, you weren't an employee, no matter how long you'd been there. My best guess is that there has been some confusion over the definition of an employee in the past. Maybe next time, say something like, "this includes everyone"?
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dwreath
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« Reply #8 on: February 07, 2003, 11:42:23 pm » |
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For us, the part-timers are regular part-timers. The boss rarely includes them in 'special offerings'. I did the memo by just saying "employees", but my boss made me change it to specify only open to "Full-time employees".
Thanks for all the input. We set a deadline and at that point we will decide if we can/will open it to friends & Spouses.
D.
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elkiedee
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« Reply #9 on: February 10, 2003, 01:41:19 pm » |
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That was my impression and of course, it's your boss - I can see you didn't approach it that way. But I think it's a bit negative to have a group of staff treated as lesser in that way. I see that someone else has commented on it but there was something in the text which made me think that was an issue.
Luci
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