Alicia M
Newbie
Posts: 37
|
 |
« on: May 20, 2012, 05:18:23 pm » |
|
My boss will give me a date, I will call up several different airlines and times and give him a few choices. This works great for his domestic travels, on international though he actually gives me the exact flights he wants. He change his mind a lot, wants very specific layovers and cities to fly through. I used to make them but we realized when I was on the phone, he would stand there and I would basically repeat the options to him or there would be 10 emails for one flight. We were both wasting time. Now with the internet he pops on, lets me know what he wants and I book it. As for hotel arrangements, that is 100% me. I have his preference list, what type rooms, questions to ask. This is my basic procedure
Talk to boss, get general details
Book travel plans (with the exceptions above)
Research hotels - (I have a check list of the little things, like non smoker room, a room close to the elevator, he likes hotels within 3 blocks (if possible) to where his meeting is, doesn't want airport hotels, wants a bowl of red m&m's next to his bed (just kidding on the m&m's)
I book his car/transportation arrangements
Prepare a package with itinerary, emergency numbers, and other important information, backgrounds, if international copies of his important documents, etc.
Once we go over the basic details and talk about his air flight plans, I have complete authority to make all travel arrangements, he trusts I will get him into the best hotel for the best price with his requirements.
|
