Message #37581

[kpj]

Hi Akara

You can try the following.

Creat a file list of all the files that your boss works on (You can do this electronically for each of updating etc.) Print only one copy of the list for both of you to share. (This is to avoid any confusion when making changes and you would be able to keep track of what is going on at all times).  The list should contain the name/file number, date the file was opened, current status and the date of the last update (this can be done when a new file is added in order to have an updated list).

The item that might be of most interest to you is the "current status" this should be written in pencil for ease of editing, this indicates the current use of the file, whether pending, filed, archived etc.

For the most part all the files should remain in the cabinets except those that being used and should usually be checked on a daily basis.  If at the end of the day the file is not needed for the next day then, indicate the relevant status column whether file, archive etc and then dealt with accordingly.

It might be a bit of work in the beginning but I am sure that it will assist you greatly.

Hope this helps.