How to run successful meetings

How to run an effective meeting using GRETA According to the GRETA principles (Goal Realisation through Effective Team Action) each subject for the agenda should contain 6 key elements and will be a mini-meeting in itself.

1. Description of agenda item
2. Responsible person
3. Purpose
4. Desired outcome
5. Time
6. Participation needed

• Description of agenda item
  This should be a short - but very precise - title.
  
• Responsible person
  This will be the name of the person who raised the item - the owner. This person will introduce the item at the meeting, and be the focal point for it during the discussion.
  
• Purpose
  The purpose is a short sentence or phrase describing the reason for having this item. It should be expressed as a verb.
  
• Desired outcome
  The desired outcome is a short sentence or phrase stating what you expect to have at the end of the item that you didn't have at the beginning. It should be expressed as a noun. Basically it should tell you what it is that you want to go away with from the meeting.
• Timing
  Give the time, in minutes that you expect your total agenda item to take.
  
• Participation needed
  State what you expect of the audience. This defines what the owner expects from the audience group. It can be active or passive participation, for example:

• Understanding - the group just needs to understand what has been said - no comments are invited.


• All to give input - everyone can contribute his/her ideas.


• Agreement/consensus - everyone must either agree or disagree.

Examples of purpose and desired outcome