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susan silva
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« on: January 11, 2012, 10:17:58 pm » |
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Does anyone know if you can save one email to two folders in Outlook?? I tried copying but that didnt work. I have one email in my in box related to two issues and would like it in both folders, but I only see a way to save it in one or the other. Make sense?
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msmarieh
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« Reply #1 on: January 11, 2012, 11:00:30 pm » |
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Just hold down your control button (you will see a plus symbol appear) while you click and drag the message to the right folder.
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gee4
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« Reply #2 on: January 12, 2012, 08:48:45 am » |
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Interesting...tried that Marie but it didn't work.
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Cozwaz
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« Reply #3 on: January 12, 2012, 11:20:36 am » |
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I have Outlook 2003 and it worked fine - if you hold down control and drag a file down in your inbox it duplicates it and then you can put each copy in the folders you want to - never knew this, useful tip - thank you.
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JessW
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« Reply #4 on: January 12, 2012, 11:57:29 am » |
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Does anyone know if you can save one email to two folders in Outlook?? I tried copying but that didnt work. I have one email in my in box related to two issues and would like it in both folders, but I only see a way to save it in one or the other. Make sense?
Susan All you have to do is move the message into the first folder you want it in. then highlight the listing, Control/C to copy, go to the second folder you want and control/V to paste a copy into the second folder (same as you would copy and paste anything within word, into another microsoft program etc! |
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gee4
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« Reply #5 on: January 12, 2012, 02:13:36 pm » |
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Ah thanks Coz.
You don't actually see the plus sign (+) until you drag the message.
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chikky
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« Reply #6 on: January 12, 2012, 04:59:45 pm » |
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There is always more ways to do things in Microsoft. Another way to do this is to right click on the message that you want to copy and select move/copy. A dialog box comes up of your folders. Click on the folder you would like to copy the message to. Click copy at the bottom of the dialog box. Do the same thing for the other folder. Now you should have 3 copies. Your inbox, and the 2 folders you just copied the email to.
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gee4
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« Reply #7 on: January 12, 2012, 07:00:15 pm » |
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Now here comes me with another question....why would you want more than one copy of an email in more than one folder??
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chikky
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« Reply #8 on: January 12, 2012, 07:35:07 pm » |
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Hi Gee,
Speaking for myself, it saves me time. I create folders for topics and usually file all related emails in that folder. Sometimes, email comes in and references more than one issue. It is better to scroll through the folder than the general inbox for the message.
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msmarieh
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« Reply #9 on: January 12, 2012, 10:55:44 pm » |
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Although I wouldn't say I do this often, I do it often enough to say it is useful.
For example, I create a separate email folder for each trip my boss takes, but sometimes he sends me emails that include details about more than one trip. So I put a copy in each folder.
As another example I might receive something that pertains to a specific project (which has a set of folders for each project), but also applies to an upcoming meeting (which have separate folders). So I might include it in both places for future reference.
There's many times when I want it in more than one place.
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gee4
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« Reply #10 on: January 12, 2012, 11:33:35 pm » |
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Don't you delete your emails after a trip/event has taken place? I clear out my emails regularly, detaching documents or bookmarking links.
Sounds like creation of more work than is necessary. A project might have more than one set of folders but I would keep emails together.
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Atlanta Z3
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« Reply #11 on: January 15, 2012, 06:37:42 pm » |
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Forward the email to yourself put the forward in the second folder. You could remove the fw from the subject line if you want an exact match.
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msmarieh
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« Reply #12 on: January 17, 2012, 05:03:48 pm » |
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No, as a government entity we are audited regularly and I need to keep the records related to everything I do for a certain period of time as a result. Especially me, because I am the records manager for my division.
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Atlanta Z3
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« Reply #13 on: January 17, 2012, 06:59:30 pm » |
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I don't delete trip details or anything else for that matter *excepting junk emails*
I get the odd question remember that hotel I stayed in... or what cost center did we charge that to six months later because of a late invoice. Being able to quickly search my email has saved many frustrations.
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gee4
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« Reply #14 on: January 17, 2012, 08:29:52 pm » |
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I delete emails but I keep the authorised travel request form with supporting info so I can also refer back to "that hotel I stayed in."
The form also has the cost centre on it but we don't get invoiced for hotel accommodation - not with the numbers who travel in my company. Each traveller pays for accommodation on their company credit card and then claims it back on expenses.
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